About the Board Agenda

An agenda is prepared and posted by 9:00 A.M. on the Thursday before each meeting on the bulletin board in the lobby of the District office. The public can address the Board during the Public Comment portion of the Board of Directors' meeting; however, no action can be taken on an item not on the posted Agenda.

All public issues are to be addressed in writing and forwarded to the General Manager for response and/or resolution. If, after communications with the General Manager the issues are not resolved, the following guidelines are to be utilized for inclusion of any item on the Agenda of the regularly scheduled Board of Directors' meeting:

• All items and supportive documents for consideration on the Agenda shall be to the Secretary of the Board in writing by 12:00 p.m. on the Tuesday before the Board meeting.
• The Board President and the Secretary will discuss all items for consideration Wednesday afternoon. The inclusion and exclusion of an item for consideration on the Agenda will be based on the following determinations by the President and the Secretary;

  a) The proposed item is a business and/or a constituent concern of the Board;
  b) Time management of the Agenda;
  c) Available research materials for the item will be available to insure productive discussions;
  d) Other items on the Agenda may conflict with the productive consideration of the proposed item.

• The Secretary will respond, in writing, to an item excluded for consideration on an Agenda for reason a) above to the requestor. The Secretary will inform the requestor of the Public Comment period on the Agenda where these items may be addressed.
• The Secretary will respond, in writing, or by telephone, to an item excluded for consideration on an Agenda for reasons b), c) or d) above to the requestor. Agenda items excluded for these reasons will be placed on the next Agenda.

Minutes are prepared for all Board meetings and approved at the following Board meeting.